Currently Ongoing (as of December 2019):
-Parking
-Vacation Time
-Sleep Rooms

Parking Grievance

Background:

In the fall of 2018, a resident noticed that charges for parking during multiple overnight and weekend shifts had been deducted from his paycheck. He contacted UW HR to try to resolve this issue and be reimbursed, but was unsuccessful. Upon further investigation and surveying of membership, we discovered that this is a widespread issue constituting a major violation of contract on the part of the Employer (UW). This has continued to occur into 2019.

Requested Remedy:

Full reimbursement for those residents who have been charged for parking overnight and on weekends under contract, and adherence to contract requirements in future.

Timeline:

Currently: UWHA is working through Step 3 with UW. UWHA is diligently working to get reimbursement for past payments for weekend and overnight parking.

Please Note:

Harborview: You can now email the parking office with documentation of reimbursable parking charges within 30 days, but their definition of overnight parking is very limited and will apply to very few residents’ shifts. We are attempting to gain some flexibility in the definition so that this benefit is actually accessible to trainees. In the meantime, please do submit reimbursement requests from the last 30 days to HMCPark@u.washington.edu.

UWMC: Use the bottom level of the Triangle Garage from 6 p.m. – 8 a.m. daily. If you leave after 6am, you have to show an ID to the parking attendant and sign out to get a free pass. “Residents and fellows will not be charged for parking if they leave prior to 8 a.m. If the resident/fellow stays past 8 a.m. for documented emergent patient care, the departments will be billed for the parking fee; however, if the resident/fellow remains in the lot past 8 a.m. without emergent patient care justification, he/she will be subject to the regular parking rates of the lot or to citation.”

October 25, 2019: We conducted Step 3 of our grievance process, which consists of presenting at a meeting of GMEC attending and resident members.

February 8, 2019: UWHA submitted documentation of night and weekend parking charges that have yet to be reimbursed from many other trainees.

January 29, 2019: UWHA held a meeting with UW to address Step 2 of the grievance process. The original grievant was reimbursed and the new process for future reimbursement was discussed, with suggestions to allow residents to submit requests electronically. UWHA was invited to submit documentation for anyone else affected by the issue in the original grievance.

December 31, 2018: UW notifies UWHA of inability to reach a settlement and their intention to impose the new process of reimbursement, with no reimbursement for past parking that should not have been charged.

December 28, 2018: Settlement rejected on the grounds that the defined process for reimbursement would place an unfair burden on the resident.

December 27, 2018: Counter-offer made to settle with one more week to submit receipts, but with an unacceptable process for future reimbursements (requiring residents to submit paper receipts in person to the Harborview parking office during business hours; overnight hours defined in such a way that overnight call would not count as overnight parking).

December 21, 2018: Initial settlement offer rejected, with requests for a longer period of time to submit receipts, as well as a clearly defined reimbursement process.

December 17, 2018: Settlement offer made that would require residents to submit receipts between 12/24 and 12/31 (a holiday week), with no defined process for future reimbursements.

November 30, 2018: Formal Grievance submitted to UW.

VACATION TIME

Background: UWHA filed grievance stating that GME’s policy regarding coding of vacation, weekends, and holidays violates the CBA because it prevents members from using all of their vacation and sick days since they have to double-count many weekends and holidays that they wouldn’t have worked anyway.

Requested Remedy:

  • All residents who have been forced to take vacation days on days previously assigned as off-duty (holiday or weekend) shall have their vacation day allotment rectified. For example, if a resident was forced to take July 4th as a vacation day because they took July 3rd and 5th as vacation days, they are owed one extra vacation day for this academic year. 
  • Going forward, no resident shall be forced to double-count a day the resident was not otherwise scheduled to work (holiday or weekend) as a vacation day or sick day.
  • The GME will change their policy to reflect above, and communicate clearly with programs regarding this change

Timeline:

October 31, 2019: UWHA maintains that GME Guidance on the matter is in violation with the CBA and requests Step 3 meeting.

October 30, 2019: UW responds that the method of counting outlined in UWHA’s grievance is in compliance with existing GME Guidance on Reporting Paid and Unpaid Leave for Residents and Fellows.

October 16, 2019: UWHA held a meeting with UW to address Step 2 of the grievance process. Grievants shared personal stories of this occurring and the policy was discussed.

August 9, 2019: UWHA files grievance to UW.

SLEEP ROOMS

Background: Surgery and Family Medicine residents work at Northwest Hospital (NWH) frequently. Residents on surgery rotations at NWH take call on weeknights which can amount to working 36 hours in a row, as well as full-weekend calls amounting to working 72 hours in a row – there are currently no sleep rooms at NWH. It is an ACGME common program requirement that residents be provided a sleep room. This issue is in violation of Article 8 of the CBA.

Requested Remedy:

  • The University immediately provide sleep accommodations for residents at Northwest Hospital
  • Residents shall not be required to take call at these sites until this issue has been rectified by identifying and assigning sleep rooms to all residents

Timeline:

November 11, 2019: UWHA files second grievance on this issue, adding that anesthesia residents do not currently have access to sleep rooms when on OB rotation at UWMC, residents in all programs that rotate in the CT ICU and Medical ICU do not have sleep rooms overnight, and pediatric interns working in the Neonatal ICU overnight are expected to sleep on a couch in the team room, and do not have an alternate sleep room. This room is not secure. Requesting to combine grievances and start at Step 2.

October 16, 2019: UWHA held a meeting with UW to address Step 2 of the grievance process. Psychiatry residents now have a sleep room at the VA. However, surgery residents still do not have a sleep room at Northwest Hospital.

August 9, 2019: UWHA files grievance regarding sleep rooms, and waves Step 1.

See past disputes here.